Bicentennial Archives Development and Deployment Project

Enhancing University Archives

This project enables the campus archivists to work as a team to evaluate current archival holdings, as well as develop workflows for cataloging and providing access to those holdings. Archivists are currently working with IU Library Technologies and key stakeholders to provide more online access to collections university-wide, thereby enhancing ease of discoverability to the public.

Existing and archival materials are deployed in new engaging and publicly accessible ways. This includes:

  • the digitization of the IU regional student newspapers
  • a newer version of the IU Libraries Archives Online that will include all campus archives

 

Archives Development and Deployment Project

The Archives Development and Deployment Project (ADDP) supports evaluation and assessment of archival practices, research needs, and holdings across the all of the Indiana University campuses with plans to make these archival materials more visibly accessible through digitization, exhibitions, and overall infusion of resources that supports day-to-day operations. The overarching goals of the ADDP are:

  • highlight unique stories about each campus and their community partnerships
  • integrate these materials with teaching and research at the respective campuses
  • continue to grow archival collections that align with Indiana University’s history

Digitization of Indiana University Student Newspapers

Student newspapers show us how students responded to local, national, and international events which proides insight into student life for historians and future researchers.

IU East, IUPUI, IU Kokomo, IU Northwest and IU South Bend have contributed over 30 student-run newspaper titles ranging in coverage from 1930 to 2019 for digitization that will amount to approximately 43,000 pages.

These five campuses will join IU Southeast’s already digitized student newspapers to provide over 50,000 pages that reveal campus life, local events, and broader current events through the perspectives of Indiana University students.

As of April 2020, 76% of the digitization (32,718 pages) has been completed. The Indiana University Libraries will begin publishing the digitized newspapers by late summer or early fall.     

For more details, watch the March 3, 2020 presentation, Digitization of the IU Bicentennial Student Newspapers.

Next Generation Archives Online Project

Archival collections provide students and scholars with the ability to uncover original, primary source documents that impact teaching and research. Each of the Indiana University campuses house university and special collection archives eager to streamline descriptive and digitization practices for optimal discovery. 

The Next Generation Archives Online (NGAO) Project consists of developing and implementing best practices, workflows, services, and software to facilitate the management, description, digitization, digital preservation and discovery of archival and special collections for all IU campuses.  

As of April 2020, a team led by the Indiana University Libraries is in the midst of revamping IU’s existing Archives Online environment to meet the needs of all IU campuses through the following:

  • creation of an expanded Archives Online Working Group that includes stakeholders from all campuses to develop shared best practices and procedures for the description of archival collections
  • implementation of an IU-wide installation of the open-source ArchivesSpace system for managing and describing archival and special collections
  • contribution to the development of the open-source web application, ArcLight, for the discovery of finding aids and related digitized objects, to be implemented at IU later in 2020
  • planning online exhibition capabilities to showcase archival collections

As systems are being implemented, the NGAO project team is in the process of migrating over 2,500 existing finding aids from several campus archives. For more details, consult the NGAO project charter.

Committee

  • Michelle Dalmau, Head, Digital Collections Services, IUB
  • Jon Dunn, Assistant Dean for Library Technologies, IUB
  • Meg Galasso, Information Services Librarian and Archivist, IUK
  • Nick Homenda, Digital Initiatives Librarian, IUB
  • Dina Kellams, Director, Indiana University Archives, IUB
  • Kristin Leaman, Bicentennial Archivist, Office of the Bicentennial, (Chair)
  • Steve McShane, Archivist, Calumet Regional Archives, IUN
  • Christopher Proctor, Coordinator of Access Services and Campus Accreditation Project Manager, IUS
  • Scott Shoger, Archivist, IUSB
  • Elizabeth South, Assistant Librarian, Access & Technical Services, IUE
  • Steve Towne, Associate University Archivist, Ruth Lilly Special Collections & Archives, IUPUI
  • Molly Wittenberg, Records Manager, Indiana University Archives, IUB